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RISE Local Meetup Organization Guide

This guide provides recommended steps to help you organize a successful RISE Meetup. While you aren't required to follow the entire checklist, it serves as a comprehensive resource for event planning.

Before the Meetup

Planning & Preparation

  • Determine event focus and goals (e.g., DeFi infrastructure, technical deep-dive)
  • Choose suitable date, time, and venue
  • Secure speakers and confirm topics
  • Submit proposal to RISE team for support review
  • Create event registration (Lu.ma recommended)
  • Book necessary equipment (projector, mics, etc.)
  • Plan refreshments/catering if applicable

Promotion

  • Create event announcement with clear description and agenda
  • Share with RISE team for amplification
  • Post across key channels:
    • RISE Discord #local-events
    • Local tech/blockchain groups
    • Twitter/social with @rise_chain tagged
    • Relevant university/developer communities
  • Send calendar invites and reminders to registered attendees
  • Coordinate with speakers on final presentations
  • Request RISE branding materials and swag if needed

Final Checks

  • Confirm all venue logistics
  • Test all technical equipment
  • Prepare printed materials (agendas, name tags)
  • Send final reminder to attendees
  • Review run sheet with volunteers/team members

During the Meetup

Setup

  • Arrive early (at least 1 hour before)
  • Set up registration/welcome area
  • Test audio/visual equipment again
  • Arrange seating and refreshments
  • Display RISE branding/materials
  • Brief volunteers on their roles

Running the Event

  • Welcome and register attendees
  • Open with RISE ecosystem introduction
  • Manage speaker transitions
  • Facilitate Q&A sessions (consider merch rewards for questions)
  • Encourage networking during breaks
  • Document event (photos/video)
  • Monitor time and keep schedule

Active Management

  • Address technical issues quickly
  • Ensure speakers are comfortable
  • Maintain event flow
  • Collect real-time feedback
  • Monitor refreshments/venue needs

After the Meetup

Immediate Follow-up

  • Thank speakers and attendees personally
  • Share photos/highlights on social media
  • Collect and compile feedback
  • Clean and restore venue
  • Pack and store equipment/materials

Documentation

  • Write event recap for RISE team
  • Submit expense reports with receipts
  • Share attendee feedback and metrics
  • Update community resources based on learnings
  • Begin planning improvements for next event
  • Process photos and videos from the presentation
  • Share group photos of participants with speakers

Venue Selection Guide

  • Tech hubs/startup spaces
  • University facilities
  • Co-working spaces
  • Conference rooms
  • Crypto-friendly venues

Venue Requirements

  • Appropriate capacity (plan for 30% over registrations)
  • Reliable internet connection
  • Good audio/visual capabilities
  • Adequate power outlets
  • Networking space
  • Easy access/transport links

Event Format Options

Technical Focus

  • Live coding sessions
  • Architecture deep-dives
  • Performance optimization workshops

Business/Application Focus

  • DeFi infrastructure use cases
  • Real-time application showcases
  • Trading system architecture
  • Enterprise adoption stories
  • Ecosystem project presentations

Community Focus

  • Networking sessions
  • Hackathon planning
  • Industry meetups
  • Student outreach

Technical Setup Best Practices

Equipment Backup

  • Backup presentation files
  • Spare equipment
  • Extra power cables
  • Internet hotspot
  • Offline versions of demos

Content Guidelines

Focus on RISE's core strengths:

  • High-performance infrastructure
  • Real-time capabilities
  • Parallel execution
  • Based Sequencing
  • Developer tools

Balance technical depth with accessibility and include:

  • Live demos when possible
  • Plenty of Q&A time
  • Clear next steps/resources

Refreshments Guide

Planning

  • Order variety of light snacks
  • Include non-alcoholic beverages
  • Consider dietary restrictions
  • Order 20% extra

Basic Supplies

  • Plates/cups
  • Napkins
  • Trash bags
  • Water